What is Time off in Lieu (TOIL)
Time off in Lieu is defined as "time-off which you are allowed to take, instead of overtime pay, for hours worked beyond your contracted hours".
Read our article to understand the advantages and disadvantages of offering time off in lieu.
Does Leave Dates allow you to record time off in lieu?
How to turn on overtime TOIL for your company
If your company offers its employees time off in lieu for overtime worked then you can enable TOIL in the settings->allowances page.
To do this, you will need to be an administrator for your company calendar.
Click on the cog icon and then navigate to the Allowances settings page.
In the allowances page, you will find the Time Off In Lieu (TOIL) section which allows you to turn on TOIL for a particular allowance.
Once turned on, then any TOIL recorded for an employee will increase the allowance of that employee.
How do I record time off in lieu for an employee?
Once you have enabled TOIL in the settings screen you can navigate to the My Leave page and see that time off in lieu has been added to the allowance.
As an administrator, you can view the My Leave screen for all employees and you can select any employee by selecting them in the box below the title "Viewing".
Once you have selected the employee you want to record TOIL for, you can click the Time off in lieu allowance amount (currently 0 days in the screenshot above).
This will open up a box for you to enter the details of when the TOIL was earned, how much and the reason.
After adding the time off in lieu, the allowance will be adjusted in the My Leave screen (as below).
Now you have enabled TOIL the maximum allowed time off for an employee will be increased by the time off in lieu they earn, however their allowance will remain unchanged.
Time off in lieu will always apply to the year on which it was earned so if you earn time off in lieu this year, it will only increase your leave allowed this year. If you allow employees to carry over unused TOIL to the next year then you should create an allowance breakdown with the amount of TOIL carried over.
How to display Time off in Lieu in the calendar?
It is possible to display the earned time off in lieu in the Wall Chart, My Leave page and Next 7 Days area. Turn this on in the settings > allowances page, and press the link to configure how it is shown.
You can rename how the time off in lieu is shown, set the display colour and choose whether the amount and reason should be shown publicly.
The Options toggle, allows you to control who can see the details of this request. When it is turned on (image below left) the amount of TOIL earned (7.5 hours) and the reason for the TOIL (Working overtime on Phoenix project) are shown. When it is turned off (image below right) then the amount and reason are not shown.
The following people will always see the amount and reason:
- Admin users
- Approvers of the person who earned the TOIL
- The person who earned the TOIL
|OPTIONS: On||OPTIONS: Off|