Reporting on leave, sickness or absence

Use the Reports > Leave page to report on leave taken during a period.

Steps to run leave report:

1. Go to the Reports page (only be visible to admins and approvers)
2. Select the Leave report
3. Filter the data using the options on the right:
   • Select the dates of the reporting period (From / To). 
   • Choose the Leave Type. 
     • Select All to see all types of leave in a single report or filter for a specific type of leave.
     • For example, to report on Sickness, select Sick Leave.
   • Leave can be in several statuses:
     
     

     Requested	Submitted for approval but not yet approved
     Approved	Submitted for approval and approved
     Declined	Declined by an approver
     Cancelled	Cancelled by the requestor

      
   • Filter for an individual department or employee
   • Choose the report type:
     • Detailed - displays each leave request with a link to each
     • Summary - adds up the total number of leave requests for each employee and the total amount of leave taken
4. As you update the filters, the report will automatically refresh
5. Optionally, press the Download button to extract the data to Microsoft Excel

Issues with data loading?

An issue can occur when dates are manually typed into the From / To fields. To resolve this, use the date picker that pops up when selecting the date field.

Typical leave reports

How many days each employee was off last month

• Go to Reports > Leave.
• Select the From / To dates.
• Change Report Type to Summary.
• A total count (number of requests) and total amount (total deduction) will be shown for each employee.
• Filter further for certain leave types, departments or individual employees.

Calculating the Bradford Factor Score

• Go to Reports > Leave.
• Set the From / To date range over which you want to calculate the Bradford factor.
• Select the relevant leave types - eg. sick leave or any other unplanned absences.
• Filter the results based on department, or even a specific employee (optional).
• Change Report Type to Summary.
• Download the report to Excel
• Add in a new column to calculate the Bradford Score eg. =F2*F2*G2

For further information about the Bradford Factor Score, read this article.