Email notification settings

Available in: Starter, Essential, Plus

To help you keep up to date with your team's movements, you can receive email alerts and/or a daily or weekly summary report by email. This is available for all users, but you will only receive notifications related to your role and permissions.

To manage notification settings navigate to Settings > Preferences

Notification settings

Under the Notification settings, you’ll see the following options:

Receive email alerts for requests and approvals
Receive email alerts for comments
Receive daily summary report by email
Receive weekly summary report by email
Receive daily summary reports in Slack

Receive email alerts for requests and approvals

The “Receive email alerts for requests and approvals” option is turned on by default. When enabled, email notifications are sent instantly whenever leave requests are submitted, approved, declined, or updated.

This setting is useful if you want to stay informed about your own leave requests or, if you are an approver, your team’s requests in real time. If you prefer not to receive email notifications, you can disable this option at any time.

Please note that disabling this setting only turns off email notifications. If you have the Leave Dates mobile app installed, you may still receive push notifications on your device.

Receive email alerts for comments

The “Receive email alerts for comments” option is enabled by default. Keep this setting turned on to receive email notifications when comments are added to your leave requests (or your team’s requests if you’re an approver). You can disable it at any time.

Receive daily summary report by email

Turn on “Receive daily summary report by email” to get daily updates. Once it’s turned on, select the day and time you want to receive the emails.

Choose the days you would like to receive emails from the dropdown menu:

Monday to Friday
Everyday
Sunday to Thursday

Select the time (in your timezone) you’d like the summary report to be sent.

You can adjust these settings at any time, and the changes take effect next time the report is sent.

After making your selections, click on the Save changes button to confirm.

If you make a mistake or change your mind, don’t worry — you can click Undo changes at any time to reset your selections.

Receive weekly summary report by email

Turn on “Receive weekly summary report by email” to start getting weekly reports sent to your inbox.

Once it’s turned on, a dropdown menu will appear where you can:

Choose the day of the week you’d like to receive the report
Select the time the email should be sent

You can update these settings at any time and your next weekly report will reflect these changes.

After making your selections, click on the Save changes button to confirm - or Undo changes to reset your selections back to how they were before.

What’s included in the email summary reports?

When setting up your daily or weekly email summary report, you can choose which departments should be included in the report. The options available depend on your user role and permissions.

Company options

You can choose from the following options:

Whole Company – includes all departments
Selected departments – includes only the departments you choose
None – turns off the summary email report for this company

These settings can be updated at any time, and your next scheduled report will reflect the changes.

What information is in the report?

Each report includes:

Leave requests or approvals
Public holidays
Birthdays and work anniversaries

The daily report provides this information for that day. The weekly report covers anything falling in the next full working week (including weekends) following the report date.